Thank you for visiting our website. This privacy policy tells you how Qodum Tech Services Private Limited and its affiliates (“Qodum Educational ERP”), collectively referred to as “Qodum School App” use personal information collected at this website (“Sites”) and product and services (“Services”).

Please read this privacy policy before using the “Sites” or “Services” or submitting any personal information. By using the site, you are accepting the practices described in this privacy policy. These practices may be changed, but any changes will be posted and changes will only apply to activities and information on a going forward, not retrospectively.
Scope of this Policy

This policy applies only to information collected and received by us through access and use of the “Services” and/or “Sites” and does not apply to any other information collected by us through other means. Further, this policy does not cover the activities of third parties. It is your responsibility to read and understand this policy. By using our “Services” and/or “Sites”, you are agreeing and consenting to the practices described in this policy. If you do not agree to all of this policy and do not wish to be bound by it, you should not use our “Services” or “Sites”. Please read the following to learn more about how we collect, use and safeguard the information you may provide to us via these “Sites” and/or “Services”. This Privacy Policy may be revised from time to time, so please revisit this page often to remain fully informed of our policies.

This Privacy Policy does not apply to the data we process on behalf of our customers (Customer Data) in our capacity as a processor.

• What is the Legal Purpose for collecting personal information?
  *  To fulfill business obligations as per Terms of Usage.
  * To store information of the student and their parents for the usage of the application by the educational institute (controller)…

• Who are we, controller and/or processor?
  * We are processors, as we store, process, and transmit data as per customer requirements.
  * Our customers (educational institutes) are controllers as they determine the purpose of the data processing.

• What information do we collect?
  >Via our “Sites” and/or “Services”, Qodum School App collects from you:
  (i) Certain personally identifiable (i.e. non-business) information,
  (ii) Certain business information, and
  (iii) Technical and other information

• General Site Visitors – When you browse the non-password protected portions of our “Sites” and/or “Services”, we only collect information tied to your name, email, postal address, phone, and other contact details when you engage in the following activities:
  >Request information;
  >Participate in a survey;
  >Interact with our social media pages;
  >Apply for employment, internship, or other volunteer opportunities;
  >Subscribe to one of our newsletters;
  >Post content where permitted on the Site or our other online locations.This information is only used to fulfill your specific request, unless you give us permission to use it in another manner, for example, to add you to one of our mailing lists.

• Registered Customers and Suppliers – At the time you become a registered customer of Qodum School App or you register as a supplier on the site, we request that you provide us with certain personal information (including your or a business executive’s name, address, phone number, and email address).
  
  
• All Site Users Qodum School App uses commonly-used automated information-gathering tools such as cookies. While you are browsing our “Sites” and/or “Services”, we automatically log your browser type, operating system, IP address (a number assigned to your computer when you use the Internet), general data (including your domain name, and the name of the web page from which you entered our site, and your activity while using our site. You can instruct your browser to refuse all cookies or to indicate when a cookie is being sent. However, if you do not accept cookies, you may not be able to use some portions of our Service.For the purpose of student enrolment, we collect the following information:
  From Student
  Parent/Guardian information
  Student information
  Address
  Email
  Phone numbers
  Physical characteristics – height, weight
  Photo
  Bank account/branch
  
  Users of the organization (e.g. Teachers)
  Name
  Email
  Phone
  Address
  Photograph
  Aadhar
  
  
• How long do we retain this information?
  We retain personal information as per the Terms of contracts with our customers, the educational institutes (controller). We secure purge/delete the data in case of contract termination.
  
  
• Where do we transfer this personal information?
  We transfer this information as per customer requirements. We currently keep customer data at the following
  
  
• How do we fulfill data Subject rights?
  Data subject rights
  The Right to Information
  The Right of Access
  The Right to Rectification
  The Right to Erasure
  The Right to Restriction of Processing
  The Right to Data Portability
  The Right to Object
  The Right to Avoid Automated Decision-Making
  When you raise any request to fulfill your rights, we will first establish your identity and will then escalate the request to the entity, which is the source of the data for us.
  We will perform the task as per our customer (controller) direction.
  
  
• How do we ensure the security of personal information?
  Reasonable security controls are in place that includes technical, personnel, and procedural controls to protect against unauthorized access, unauthorized modification, and unavailability.
  Access control
  Authentication
  Authorization
  Encryption
  Backup and Recovery
  Monitoring

Whom to contact in case of data subject rights, questions, or complaints
Our site permits you to contact us via email. Whenever you send an email via our site, you will be providing us with your name, title, email address, phone number, and any information you choose to include in the text of your message. For example, you may choose to provide your mailing address or other information necessary or helpful for us to address your query or other concern.
Privacy Contact information: privecy@qodumtech.com

When do we update this policy?
At last annually, or as and when changes are required.
Last reviewed and updated on: 28 August 2023.